Course Outline

Module 1: Introduction to HR Records Management

• Overview of HR records management principles
• Importance of effective record-keeping
• Types of HR records (e.g., payroll, contracts)
• Using HRIS like BambooHR
• Case Study: Assess a company’s record system

Module 2: Creating and Organizing HR Records

• Standardizing document creation and data entry
• Implementing naming conventions
• Managing electronic vs. paper records
• Using cloud storage like Google Drive
• Case Study: Organize an HR records database

Module 3: Maintaining and Updating HR Records

• Updating records for employee life cycle changes
• Documenting promotions and terminations
• Implementing version control
• Using audit trails in HR software
• Case Study: Update records for a transfer

Module 4: Retrieval and Access Control

• Establishing role-based access protocols
• Implementing data security measures
• Streamlining record retrieval processes
• Using encryption tools like VeraCrypt
• Case Study: Respond to a record request

Module 5: Compliance, Auditing, and Future Trends

• Ensuring compliance with GDPR and local laws
• Conducting internal HR audits
• Exploring AI in records management
• Using automation tools like DocuWare
• Case Study: Prepare for an HR audit