Course Outline

Module 1: Preparing for Effective Meetings

• Understanding different types of meetings
• Exploring the minute taker’s duties: before, during, and after
• Preparing the meeting room and identifying participants
• Using checklists to ensure maximum attendance
• Case Study: Plan a meeting setup and checklist

Module 2: Crafting Agendas and Notices

• Producing clear and effective meeting agendas
• Writing and issuing convening notices
• Ensuring agendas align with meeting objectives
• Collaborating with chairs to finalize agendas
• Case Study: Draft a meeting agenda and notice

Module 3: Supporting the Meeting Process

• Taking accurate and relevant notes during meetings
• Supporting the chair to maintain meeting flow
• Obtaining clarification assertively for accurate minutes
• Managing participant interactions confidently
• Case Study: Practice note-taking in a mock meeting

Module 4: Writing Professional Minutes

• Understanding best practices for minute formats
• Converting notes into clear and concise minutes
• Adhering to timescales for minute distribution
• Ensuring minutes capture decisions and actions
• Case Study: Write minutes from meeting notes

Module 5: Practical Application and Action Planning

• Leading an agenda item and facilitating discussion
• Reviewing and refining minutes for accuracy
• Developing a personal action plan for minute-taking improvement
• Reflecting on learning and sharing peer feedback
• Case Study: Present a set of finalized minutes