Course Outline:

Module 1: Introduction to QuickBooks and NGO Accounting Basics

• Overview of NGO accounting principles and practices
• Introduction to QuickBooks interface and features
• Setting up QuickBooks for NGO use: chart of accounts, fund categories, and classes
• Practical Exercise: Initial QuickBooks setup for a nonprofit organization

Module 2: Managing Funds and Grants in QuickBooks

• Tracking restricted and unrestricted funds
• Allocating grants and donations to specific projects or programs
• Monitoring fund utilization and generating fund-specific reports
• Practical Exercise: Managing and reporting on multiple funding sources in QuickBooks

Module 3: Expense Tracking and Budget Management

• Creating and managing budgets for NGO projects
• Recording expenses and ensuring proper allocation to relevant funds or grants
• Monitoring budget performance and variance analysis
• Practical Exercise: Expense entry and budget tracking for NGO projects

Module 4: Donor and Grant Reporting

• Generating financial reports for donors and grantors
• Preparing financial statements, including income and expense reports and balance sheets
• Customizing QuickBooks reports to meet specific donor requirements
• Case Study: Generating donor-specific financial reports

Module 5: Advanced Features and Compliance

• Using QuickBooks for audit preparation and ensuring regulatory compliance
• Integrating QuickBooks with external software for payroll, taxes, and invoicing
• Real-life Project: Preparing a comprehensive financial report for a nonprofit organization using QuickBooks