Course Outline

Module 1: Traditional Procurement Procedures

• Procurement in the Organization
• Strategic Sourcing
• Supplier Selection and Evaluation
• Applying Performance Metrics to Procurement Decisions
• Introduction to e-Procurement and its Benefits
• Pre-requisites for Developing an e-Procurement System

Case Study: Participants analyze a traditional procurement workflow in a company and identify areas where e-Procurement could enhance efficiency.

Module 2: e-Procurement Development

• Steps in Developing an e-Procurement System
• Capabilities and Features of e-Procurement
• Key Components of an e-Procurement System
• Developing an Internal Customer Ordering and Approvals System
• Setting up an e-Quotation Preparation and Evaluation System
• Implementing an e-Purchase Order and e-Tendering System

Case Study: Participants design a basic e-Procurement framework for a fictional organization, identifying key system components and workflows.

Module 3: e-Procurement Models and Negotiation

• Understanding E-Procurement Business Models
• Avoiding Confrontational Negotiation
• Negotiating with Difficult Suppliers
• New Techniques in Influencing Procurement Outcomes
• Identifying and Managing Negotiation Pressure Points
• Practical Negotiation Exercises

Case Study: Participants engage in a mock negotiation between a company and a supplier, applying strategic negotiation techniques.

Module 4: e-Procurement Management

• Establishing E-Procurement Workflows and Processes
• Choosing the Right E-Procurement Hardware and Software
• Managing User Access and Administration
• Ensuring E-Procurement Security and Data Protection

Case Study: Participants assess an e-Procurement system’s security risks and develop strategies for enhancing data protection.

Module 5: Organizational Improvement through e-Procurement

• Integrating E-Procurement Systems into Business Processes
• Overcoming Common Integration Challenges
• Understanding E-Procurement and Contract Law
• Managing Contracts and Electronic Signatures
• Ensuring Compliance in E-Trading and E-Contracting
• Driving Organizational Change through E-Procurement Implementation

Case Study: Participants create an action plan for implementing an e-Procurement system in their respective organizations, addressing potential challenges and integration strategies.