Customer Care and Telephone Skills Training Course

Customer Care and Telephone Skills Training Course

Foundation | 5 days | Face to Face / Online / Elearning | Certificate
01

Course Overview

Course Summary
Course Title Customer Care and Telephone Skills Training Course
Organization Tech For Development (T4D)
Venue Tech For Development (T4D) Training Centre
Duration 5 days
Target Industries
Target Job Roles
Course Fees (Face-to-Face) USD 1,500/KES 99,000 (Exclusive of VAT)
Course Fees (Virtual) USD 1,000/KES 70,000 (Exclusive of VAT)
Training Modes Virtual and face-to-face training
Payment Payment should be made to the Tech For Development (T4D) bank account on or before the start of the course
Accreditation Tech For Development Certificate of Course Completion

Overview

This T4D training course equips participants with the essential skills to deliver high-quality customer service, whether in person or over the phone.

Excellent customer care is fundamental to building strong relationships with clients and maintaining a professional brand image. It is designed to enhance professionalism, self-confidence, and communication effectiveness, ensuring customer satisfaction and loyalty. The course is suitable for both new and experienced customer service professionals looking to refine their skills.

Duration

5 days

Target Audience

This course is ideal for anyone who interacts with customers, either face-to-face or via telephone. It benefits individuals new to customer service as well as experienced professionals seeking to enhance their skills. Participants may come from various sectors, including the public sector, voluntary organizations, corporate institutions, and private businesses.

Personal Impact

  • Increased confidence in handling various customer interactions.
  • Enhanced problem-solving and conflict resolution skills.
  • Greater ability to manage challenging customers with professionalism.
  • Improved communication skills for both verbal and written interactions.
  • Stronger ability to remain composed and assertive under pressure.

Organizational Impact

  • Strengthened customer relationships leading to increased customer retention.
  • Enhanced brand reputation and service quality.
  • Improved efficiency in handling customer inquiries and complaints.
  • Increased staff confidence and motivation in delivering excellent service.
  • Reduction in customer complaints and conflicts through effective resolution strategies.

Course Objectives

By the end of this course, participants will be able to:

  1. Develop effective communication and listening skills to understand customer needs.
  2. Handle difficult customer interactions professionally and confidently.
  3. Apply best practices in telephone etiquette and service delivery.
  4. Enhance personal presentation and assertiveness when dealing with clients.
  5. Understand how customer service aligns with organizational values, vision, and mission.
  6. Improve customer satisfaction and loyalty through excellent service delivery.
02

Course Modules

Course Outline

Module 1: Understanding Customer Expectations

  • Identifying different types of customers and their expectations.
  • Customer perceptions and how they influence service delivery.
  • The impact of first impressions on customer interactions.
  • Case Study: Analyzing customer experiences and feedback.

Module 2: The Fundamentals of Customer Service

  • Customer care vs. customer service – key differences and importance.
  • How customer service supports organizational mission, vision, and values.
  • Building strong customer relationships through proactive service.
  • Real-Life Project: Mapping the customer journey for service improvement.

Module 3: Telephone Etiquette and Communication Skills

  • Best practices for answering and handling calls professionally.
  • The do’s and don’ts of telephone communication.
  • Active listening and questioning techniques for better understanding.
  • Case Study: Evaluating real customer service call recordings.

Module 4: Handling Difficult Customers and Complaints

  • Managing customer expectations and dissatisfaction.
  • Strategies for de-escalating angry or upset customers.
  • Conflict resolution techniques in customer service.
  • Role-Playing Activity: Practicing complaint handling scenarios.

Module 5: Personal Development and Assertiveness in Customer Service

  • Developing self-confidence and professionalism in service delivery.
  • The role of personal presentation in customer service.
  • Assertiveness techniques for handling challenging interactions.
  • Final Project: Creating a personalized customer service improvement plan.
03

Course Administration

Methodology

Instructor-led sessions use a blended learning approach combining presentations, guided practical exercises, web-based tutorials, and group work, delivered by seasoned industry experts. All facilitation and course materials are in English, so participants should be reasonably proficient in the language.

Accreditation

Upon successful completion of this training, participants will be issued a Tech For Development Certificate of Course Completion

Training Venue

The training will be held at the Tech For Development Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.

Accommodation & Airport Transfer

Arranged upon request.For reservations contact the Training Officer:
Email: [email protected]
Phone: (+254) 790 824 179

Tailor-Made

This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our T4D Training Centre or at a convenient location.

Payment

Payment should be transferred to the T4D account through a bank on or before the start of the course. Send proof of payment to [email protected].

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Date Cost
2026 Schedules
Nairobi
23 Nov - 27 Nov
KES 99,000 |
$1,500
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14 Dec - 18 Dec
KES 99,000 |
$1,500
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Kigali
Addis Ababa
Kuala Lumpur
Accra
Cairo
Pretoria
Cape Town
Johannesberg
Zanzibar
Arusha
Kisumu
Dubai
Mombasa
Nairobi
Nakuru
Machakos
Naivasha
Kampala