Course Outline

Module 1: Overview of Contracting and Tendering

• Elements of a contract

• Key concepts in contract management

• Common challenges in contract preparation

• Stages of contracting

• Tendering objectives and processes

• One-step vs. two-step sealed bidding Case Study: Reviewing a real-world tendering process and identifying best practices.

Module 2: Contract Preparation

• Developing an effective contracting strategy

• Contracting methods (competitive bidding, direct negotiation, etc.)

• Drafting a clear scope of work (SOW)

• Decision analysis worksheet for contract selection

• Fundamentals of contract drafting

• Consequences of poorly defined SOW

• Establishing terms and conditions

• Determining sourcing strategies Case Study: Analyzing the impact of poorly drafted contracts on project success.

Module 3: Contract Types and Strategies

• Fixed-price (lump sum) contracts

  • Firm-fixed contracts

  • Economic price adjustment contracts

  • Incentive-based pricing models

• Cost-reimbursable (cost-plus) contracts

  • Percentage of cost

  • Fixed fee, award fee, and incentive fee contracts

• Time and material contracts

• Intellectual property considerations in contracts

• Special forms of contracting (framework agreements, consortium agreements, etc.)

• International contracting challenges

• Contract amendments and their implications Case Study: Evaluating different contract types for a given procurement scenario.

Module 4: Bidding Procedures

• Identifying and inviting potential bidders

• Conducting a pre-bid briefing

• Receiving, opening, and documenting bids

• Writing a recommendation report Case Study: Simulating the bid evaluation process for a high-value procurement.

Module 5: Bid Evaluation and Contract Award

• Steps in the bid evaluation process

• Preliminary examination of bids

• Detailed examination of bids (technical and financial)

• Commercial evaluation criteria

  • Value for money assessment

  • Whole life costing analysis

  • Most economically advantageous tender (MEAT) method

• Technical evaluation and scoring methods

• Contract awarding process Case Study: Applying evaluation techniques to select the most suitable contractor.