Course Outline

Module 1: Foundations of Recordkeeping

• Understanding the role of records and archives in society
• Exploring the history of recordkeeping practices
• Applying regulations and ethical standards
• Using Microsoft OneNote for recordkeeping notes
• Case Study: Assess the impact of records in an organization

Module 2: Archive Management Principles

• Defining responsibilities of archivists vs. records managers
• Developing acquisition and appraisal policies
• Arranging and describing archival collections
• Using OpenText for archive classification
• Case Study: Appraise a historical manuscript collection

Module 3: Providing Access to Archives

• Identifying user needs and access restrictions
• Implementing outreach and publicity strategies
• Creating online archival resources
• Measuring access performance metrics
• Case Study: Design an archive access policy

Module 4: Records Management Fundamentals

• Understanding the record life cycle and continuum
• Developing records management policies
• Capturing and classifying records effectively
• Using Microsoft SharePoint for records storage
• Case Study: Create a records classification system

Module 5: Electronic Records Management

• Managing challenges of electronic records
• Implementing backup methods with Microsoft Azure
• Ensuring long-term digital preservation
• Addressing cybersecurity in digital archiving
• Case Study: Develop an electronic records backup plan

Module 6: ICT Applications in Archiving

• Leveraging technology for archive management
• Using database archiving tools like SQL Server
• Automating records retrieval processes
• Integrating AI for archival analysis
• Case Study: Implement a database archiving solution

Module 7: Preservation Strategies

• Identifying risks to physical and digital archives
• Developing preservation policies for multiple media
• Ensuring proper storage for photographs and films
• Monitoring environmental conditions
• Case Study: Design a preservation plan for non-print records

Module 8: Appraisal and Disposal Processes

• Evaluating records for retention or disposal
• Implementing appraisal methodologies
• Managing secure records destruction
• Documenting appraisal decisions
• Case Study: Conduct a records appraisal exercise

Module 9: Audio-Visual Archiving

• Managing audio-visual records effectively
• Preserving films, tapes, and digital media
• Digitizing analog audio-visual collections
• Using Adobe Premiere for media archiving
• Case Study: Plan an audio-visual digitization project

Module 10: Compliance and Advocacy

• Navigating legislation and standards in archiving
• Advocating for archival programs and funding
• Measuring and reporting archival performance
• Building a career development plan in archiving
• Case Study: Develop an archival advocacy strategy