Course Modules

Module 1: Introduction to Public Procurement Systems

• The role of procurement in public financial management
• Legal and institutional frameworks governing public procurement
• Types and methods of procurement
• Key actors in the procurement process
• Case Study: Review of Kenya's procurement reform journey

Module 2: Procurement Planning and Budget Linkage

• Importance of procurement planning in the budget cycle
• Developing an annual procurement plan
• Integrating procurement with project timelines
• Resource allocation and procurement prioritization
• Case Study: Procurement planning in a road construction project

Module 3: Tendering and Bid Evaluation Process

• Preparing tender documents and specifications
• Advertising, prequalification, and solicitation
• Bid opening, evaluation, and selection procedures
• Handling appeals and procurement disputes
• Case Study: Delays caused by bid evaluation disputes

Module 4: Contract Award and Management

• Contract signing and performance guarantees
• Managing contract deliverables and timelines
• Contract amendments and variations
• Termination and dispute resolution mechanisms
• Case Study: Managing a stalled supply contract in a health program

Module 5: Financial Compliance in Procurement

• Key financial regulations impacting procurement
• Commitment control systems and financial thresholds
• Payment processes and financial reporting
• Preventing fraud and financial misappropriation
• Case Study: Impact of financial non-compliance on donor-funded projects

Module 6: Risk Management in Procurement

• Identifying procurement risks and fraud red flags
• Building mitigation strategies and controls
• Ethics and integrity in procurement
• Risk registers and internal reporting channels
• Case Study: Managing procurement risk during emergency procurement

Module 7: Public Procurement Audits and Oversight

• Types of procurement audits (internal, external, value-for-money)
• Audit checklists and tools
• Responding to audit findings and implementing recommendations
• Role of audit reports in improving procurement
• Case Study: Auditor General’s report on misprocurement in a county

Module 8: Electronic Procurement Systems and Innovations

• Overview of e-procurement systems
• Benefits of digitization in procurement processes
• Implementing and managing procurement software
• Data analytics for procurement transparency
• Case Study: Use of Kenya’s IFMIS in procurement tracking

Module 9: Supplier Relationship and Contract Performance Monitoring

• Assessing supplier capacity and performance
• Communication and reporting protocols
• Performance-based contracting
• Handling defaulting or non-performing suppliers
• Case Study: Monitoring contract performance in school supplies

Module 10: Enhancing Transparency and Public Participation

• Disclosure of procurement information and reports
• Role of civil society and public engagement
• Open contracting and procurement portals
• Fostering accountability through transparency
• Case Study: Community monitoring of procurement in CDF projects