Course Outline

Module 1. Introduction to Grant Management

• Understanding the Grants Ecosystem
• Roles and Responsibilities in Grants Management
• Key Terminology and Concepts

Module 2. Grant Management Overview

• Pre-Award Phase
• Award Phase
• Implementation Phase
• Compliance and Accountability
• Closeout Phase
• Post-Award Evaluation
• Grant Renewal or New Applications

Module 3. Grants Cycle

• Pre-Application or Pre-Proposal Phase
• Review and Evaluation Phase
• Application Phase
• Decision-Making Phase
• Reporting and Monitoring Phase

Module 4. Internal controls

• Authorization and Approval
• Segregation of Duties
• Documentation
• Regular Reconciliation
• Internal and External Audits

Module 5. Budgeting

• Managing grant budgets, tracking expenses, and ensuring compliance with grant-specific financial reporting requirements.

Module 6. Procurement Management

• Identifying procurement needs and requirements.
• Vendor/supplier selection and evaluation.
• Issuing requests for proposals (RFPs) or bids.
• Negotiating contracts.
• Managing supplier relationships.
• Quality control and inspections.
• Ensuring compliance with procurement regulations and ethics

Module 7. Writing a Grant

• Identifying Funding Opportunities
• Crafting a Winning Proposal
• Budgeting and Financial Planning

Module 8. Staff Motivation

• Clear Communication
• Recognition and Appreciation
• Training and Development

Module 9. Contract Management

• Contract Creation
• Contract Execution
• Contract Monitoring
• Renewal and Termination
• Compliance and Risk Management

Module 10. Auditing

• Pre-award Auditing
• Post-award Auditing
• Award Phase Auditing
• Compliance Auditing

Module 11. Writing Financial/ donor Reports

• Cover Page
• Executive Summary
• Table of Contents
• Introduction
• Project Overview
• Achievements and Results
• Financial Reporting
• Impact and Beneficiaries

Module 12. Closing a Grant

• Grant Closeout Procedures
• Preparing for Grant Renewal
• Lessons Learned and Continuous Improvement